Prioritize workload and meet deadlines

Interview questions and answers: Prioritizing your work -

prioritize workload and meet deadlines

interview questions, which is about efficiency, and handling workloads and priorities. Prioritization interview questions can be expected in any job where you're dealing The interview question is 'How do you prioritize your work to meets. Are you going to be able to cope with different tasks with different deadlines without getting yourself in a muddle and forgetting what you need to do? Can I trust. If you know how to effectively organize and prioritize your workload, you will learn or the name of the person that you're about to meet (if the task is a meeting). When you're working on something and a deadline was set by your boss, set.

For example, you are working at your desk and the fire bell starts ringing. It is not a scheduled fire drill; there is a real possibility that the building is on fire. This is important and urgent; whatever else you were doing, you must now interrupt it and evacuate the building.

'How do you manage your time and prioritise tasks?' Tricky graduate interview question

Quadrant 2 — important but not urgent These are the tasks which are defined in your job objectives and which you are employed to carry out. Often, these tasks are projects of medium- to long-term duration and therefore lack urgency.

However, you should be assigning regular chunks of time to these activities in order to fulfil your job role and your annual appraisal will reflect how well you have done this. Quadrant 3 — urgent but not important These tasks threaten to cause a negative impact or disruption if they are not actioned quickly.

prioritize workload and meet deadlines

However, they may well be outside the scope of your job objectives and the extent to which they contribute to the functioning of the organisation may be questionable. Sometimes, the degree of urgency may have been defined by someone else, whose judgement may be inaccurate, or at least, different from yours. Quadrant 4 — not important and not urgent Tasks in this quadrant are not an essential part of your job objectives, neither will there be any noticeable impact to the business if they are not done at all.

How do I prioritise my workload?

For example, reading trade journals and newsletters is a useful thing to do if you have time. However, if a pile of these has accumulated, all still waiting to be read, and some of them are now several months old, they could probably be discarded without causing any impact whatsoever.

  • Prioritisation
  • Time Management

The bee is praised. The mosquito is swatted. However, instead of Quadrant 2 tasks being next, Quadrant 3 urgent but not important tasks consistently jump the queue ahead of the Important Quadrant 2 tasks. An ignored Quadrant 2 task has the potential to become a crisis and move into Quadrant 1, displacing everything else.

How to Answer: How Do You Organize Conflicting Priorities?

If, however, the task had been addressed earlier, before it became urgent, the crisis would have been avoided. If you find yourself firefighting on a regular basis, it may well be that you are not giving Quadrant 2 tasks sufficient importance in your daily work allocation. The question to ask yourself in order to determine the importance of a task is: Your time horizon How far ahead do you need to look when assembling your list of tasks and fitting them into the appropriate quadrant?

In your job, you need to consider a time horizon. Just how far out do you look each day? And how far out should you be looking? For someone working on a customer service desk, it is not much further than the next call. For a team leader, it might be a couple of weeks. The higher up the management structure, the more distant the time horizon and the tasks connected with it you need to be considering.

The CEO of a large corporation might be looking 20 years ahead. Story There is a story about a seminar leader who placed a large jar on a table. By the side of the jar he placed a bucket of gravel, a bucket of sand, a bucket of beer, and three big rocks. Describe the job, the work inputs and the tasks involved. Explain the different levels of importance of each task Explain how your priorities are arranged by management Show how you manage timeframes Explain why your system of prioritization works Describe the job, the work inputs and the tasks involved Your interview answer needs to explain what's being done, how you receive your work, and what the tasks involved in the work.

Explain the different levels of importance of each task This is a very important element, and it's what the interview question is really about. What has to be done urgently, what's routine?

Work categories

To give a good interview answer, you need to spell out the levels of importance, to explain your priorities. Explain how your priorities are arranged by management Your work is allocated by management. You need to explain the requirements of management in your interview answer, so the interviewers understand that part of the story.

Show how you manage timeframes Timeframes are usually created by management. That's another very relevant part of your interview answer, to show that your organization of priorities meets management requirements.

prioritize workload and meet deadlines

Explain why your system of prioritization works This is the critical proof of your methods in this interview answer. It demonstrates that you prioritize effectively.

prioritize workload and meet deadlines

The whole interview question is based on efficiency and meeting performance standards. The job is a senior administration clerk. The interview question is 'How do you prioritize your work to meets performance standards? Management gives us dates for completion.